About Membership

All members are expected to adhere to the Code of Ethics and are encouraged to follow our sister society’s Genealogical Guidelines. SCCGS members are invited to volunteer on a project of choice, donate articles or finding aids  for our publications or member website, and preserve your research in print form at the library.

Two ways to apply

Note: The St. Clair County Research and Resources Guide is available at a reduced price with either option below.

  1. By mail with this application form. This cycle takes about 4 weeks after receipt to complete; member site access is the last step.¹
  2. Online – with payment through SCCGS’s store via PayPal. Once payment is deposited in our bank and confirmed by SCCGS (usually a few days), our volunteers enable member site access as efficiently as possible. About PayPal secure payments and its privacy policy.

All memberships are by calendar year and all expire December 31. Though new memberships are accepted year-round, applications received October-December will be applied to the new year unless directed otherwise Online membership applications receive member site access faster than by mail. Current members are encouraged to renew early enough to allow uninterrupted member site access.

Welcome, and thank you for your patience as we complete your application.

New members receive:

  • a packet in the mail from our Membership chair with welcome letter, membership card, your membership code number, five-generation chart, and surname index form,
  • an email from SCCGS WordPress with link to the member website after access is enabled,
  • all the other benefits for members in good standing,
  • member site access (individuals only, not libraries and other societies).

See also the above tab, Member site access FAQs.

Renewing members receive:

  • uninterrupted member site access into the next calendar year unless the mailed application and payment are received from the Post Office in December; then a delay may occur. Avoid delays by mailing your membership in October.
  • all benefits for members in good standing.
  • a membership card if a stamped, self-addressed envelope is sent to SCCGS.
  • member site access (individuals only, not libraries or other societies).

Member site access FAQs


Current members

If, when logging onto the member site, a message announces “your account is inactive”  and enough time has passed since you applied, please Contact our Membership Chair to confirm your application was received and to estimate when member website access will be activated.

Online application payments – you will receive a confirmation from PayPal. Every few days try to login to the member site, allowing us time to reactivate your access.

Forgot your password? Do this

New members

When member site access is enabled, an e-mail from SCCGS’ website will arrive “from” SCCGS similar to this:

From: WordPress
Subject: [St. Clair County Genealogical Society – SCCGS] Your Username and Password.

  • The body of the message includes access and a long link to the Member Area. Click the link (or copy/paste it into your browser).
  • At the next screen, type the site-generated username and password. Once in the member website you may change the password if desired at the link provided.
  • Write down and save your passwordFailure to do so will require the process to be repeated.
  • Please do not share your password .  If all else fails, please Contact us with your phone number for help!
Important: If your e-mail account requires a permission, set it to allow WordPress (wordpress@members.stclair-ilgs.org) to pass through.
  • All e-mails sent from the member website are automated and appear similar to this example.
  • Once logged in, the public and member websites are both available.
  • Please LOG OUT when finished.

Forgot Username or Password?

The Login screen displays a Forgot Your Password link. Click it. Within minutes, an email from WordPress / SCCGS will arrive at the e-mail address you provided to the Society. Be sure to check your spam folder. Click the temporary access link in the email. Once in the member site you should change your password to something you will remember next time. If you still have problems, please Contact the webmaster.

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All members receive

  • Members’ website access for individuals (sorry, institutions and societies do not have access)
  • the 8-page SCCGS Newsletter 10 times per year,
  • queries published at no charge,
  • our Quarterly (approx. 60 pages each),
  • option to purchase at reduced price, St. Clair Research and Resources: A Genealogist’s Guide. Online, membership and The Guide are bundled together. To purchase The Guide alone, members may use the mailed order form at the How to apply tab above)

Surnames you submit via the member site appear on this public website in “Let’s Collaborate.”  SCCGS facilitates contact to protect your privacy.

The Members’ website

Exclusive content designed to help break down brick walls, plus current-year Newsletter and Quarterly versions in PDF.  For example:
  • Digital images of the Belleville-News Democrat 1901-1954 – remote access.
  • Index to St. Clair County, Illinois Probated and Non-probated Wills 1772 – 1964, to be added in 2019.
  • Medical Society applications 1920-1957, to be added in 2019.
  • Quarterly Volumes 1 and 2 (1978, 1979), to be added in 2019.
  • Marriages 1845-1869 by Buecher
  • Poor Farm: Death Records of the St. Clair County Poor Farm and Hospital 1854-1916 by Bechtoldt, et al.
  • St. Peter’s Catholic Church (Belleville), burials 1859-1909
  • Bible records
  • Deaths recorded at the courthouse 1877-1912 (updated periodically)
  • Declarations and naturalizations filed in County Court 1864-1906
  • Daily Advocate news abstracts 1926 (in addition to vital stats on our public website)
  • Early Family Files — compiled data on 125 St. Clair County families with roots principally along the eastern seaboard, Kentucky, and Tennessee before 1850.
  • St. John Orphanage history
  • 400 family-focused obituaries of St. Clair countians with digital image
  • 1890 business and personal tidbits
  • 1914 Biography and Business index
  • 1941 Farm Families Competition
  • The Classroom
    • “Learn” section builds upon chapters in St Clair Research and Resources: A Genealogist’s Guide, introduces new resources as these become available, and provides helpful research tips.
  • Account page to manage your membership, mailings, submit queries and add surnames of interest to “Let’s Collaborate.”

All content on the Society websites is Board approved.

SCCGS bylaws (PDF)

Code of Ethics

All members of the St. Clair County Genealogical Society accept and follow the Code of Ethics as published in its Bylaws:

In order to protect the integrity of public records and library materials, I am ethically bound and hereby agree:

1. That I will treat with the greatest of care and respect all public records and library materials which may be made available for my use.

2. That I will speak with courtesy to all employees of a vital records office, or of a public library, when requesting to see any vital record or library materials, and that when finished with such a record or material, I shall express my thanks to the person attending to my requests.

3. That I will not tear, erase, mark or remove any public record or library book, and will refrain from mutilating, defacing or otherwise destroying any part of such public record or library material.

4. That when I have finished viewing any public record or library material, I will return it to the proper or designated place.

Return mail policy

Members shall reimburse the Society for postage it paid for returned regular publications that are requested to be remailed, plus the cost of remailing.

  • The Newsletter issues are posted on the member website and will not be remailed.
  • The Quarterly is also posted on the member website. If you elected to receive a paper copy, it will be held for one month and then returned to the general circulation (effective April 2014).

Reasons for this decision: The Post Office does not forward Third Class Bulk Mail, the postal classification used for SCCGS regular publications. Rather, the Post Office returns these (or only the cover) to SCCGS by First Class mail and charges SCCGS accordingly.

To change your mailing address from the member website, click Account on the main menu tab there, or click Contact on the main menu above.

  1. SCCGS is run by volunteers. We have no central office. Several committee volunteers handle each mailed application from its arrival at the Post Office, pick up there by the secretary who logs in each piece of mail and then passes the bundle to the treasurer. Once properly entered into our financial records the application reaches the membership chair who creates a report around the first Thursday of each month. This report is delivered to the member website assistant who enables access. Generally, mail is picked up twice a month.

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St. Clair County Genealogical Society, PO Box 431, Belleville, IL 62222-0431.
E-mail: sccgsoffice@stclair-ilgs.org  Privacy policy and Use Agreement.
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