All members are expected to adhere to the SCCGS Bylaws, and are encouraged to follow our sister society’s Genealogical Guidelines, and the Code of Ethics. SCCGS members are invited to volunteer on a project of choice.
Two ways to apply
Note: The St. Clair County Research and Resources Guide is available at a reduced price with either option below.
- Mail-in application form. Member site access takes 4-6 weeks after the application is received.¹
All memberships expire December 31 (see footnote). New memberships are accepted year-round. Applications received October-December will be applied to the new year unless you direct us otherwise. Online membership applications receive member site access faster than by mail. Current members are encouraged to renew early enough to allow uninterrupted member site access.
Welcome, and thank you for your patience as we complete your application.
New and renewal memberships take 4-6 weeks to completely process, ending with member site access.
SCCGS members are invited to volunteer on a project of choice, donate articles or finding aids for our publications or member website, and preserve your research in print form at the library.
New members receive:
- from our Membership chair, a welcome letter, membership card, and your membership code number
- an email from SCCGS WordPress with link to the member website after access is enabled,
- all the other Benefits for members in good standing (see Benefits tab),
- member site access (individuals only, not libraries and other societies).
See also the above tab, Member site access FAQs.
Renewing members receive:
- uninterrupted member site access into the next calendar year unless the mailed application and payment are received from the Post Office in late November, December. Avoid delays by mailing your membership in October.
- all benefits for members in good standing.
- a membership card if a stamped, self-addressed envelope is sent to SCCGS.
- member site access (individuals only, not libraries or other societies).
Member site access FAQs
It takes 4-6 weeks to fully process applications. Member site access is granted a few days after the first Thursday of each month. Thank you for your patience.
- Please renew by early November to continue member site access without interruption.
- If “your account is inactive” when logging into the site and enough time has passed since you applied, please Contact our Membership Chair to confirm your application was received and to estimate when member website access will be activated. Online application payments – you will receive a confirmation from PayPal. Every few days try to login to the member site, allowing us time to reactivate your access.
When member site access is enabled, an e-mail from SCCGS’ website will arrive “from” SCCGS similar to this: From: WordPress Subject: [St. Clair County Genealogical Society – SCCGS] Your Username and Password.
- The body of the message includes access and a long link to the Member Area. Click the link (or copy/paste it into your browser).
- At the next screen, type (copy/paste) the site-generated username and password. Once in the member website you may change the password (right margin) if desired at the link provided.
- Write down and save your password. Failure to do so will require the process to be repeated.
- Please do not share your password . If all else fails, please Contact us with your phone number for help!
Important: If your e-mail account requires a permission, set it to allow WordPress (firstname.lastname@example.org) to pass through.
- All e-mails sent from the member website are automated and appear similar to this example.
- Once logged in, the public and member websites are both available – each must be searched.
- Please LOG OUT of the member site when finished.
Forgot Username or Password?
The Login screen displays a Forgot Your Password link. Click it. Within minutes, an email from WordPress / SCCGS will arrive at the e-mail address you provided to the Society. Be sure to check your spam folder. Click the temporary access link in the email. Once in the member site, change your password to something memorable. If you still have problems, please Contact the webmaster. Back to top
- SCCGS Newsletter and Quarterly in digital format (more than 50 pages per issue); free queries published in each periodical. Periodicals not yet published are mailed for an additional fee with membership.
- Option to purchase at reduced price, St. Clair Research and Resources: A Genealogist’s Guide
- Your surnames (submit via the member site) posted to “Let’s Collaborate.” SCCGS facilitates contact to protect your privacy.
- Members’ website access for individuals (sorry, institutions and societies do not have access)
- “Belleville Newspaper Abstracts 1840–1940.” Digital documents. Locally known as the WPA newspaper card file, abstracts from articles in Belleville Newspapers about businesses, churches, civil leaders, clubs, court cases, farmers, military, pioneers, residents, and many other topics are the gateway to ancestral and historically significant research. The Society has digitized nearly 99,000 cards for the benefit of its Members (live 2 May 2022).
In addition to the SCCGS Newsletter and Quarterly, recent presentation programs, read on for exclusive content, for example:
Birth, marriage, death
- Birth certificates indexes 1874-1909 of those filed at the courthouse. 1900–1909s added Feb 2022
- Marriages 1845-1869 published by Buecher
- Marriages – from the Millstadt Enterprise 1950–1997
- Poor Farm: Death Records of the St. Clair County Poor Farm and Hospital 1854-1916 compiled by Bechtoldt, et al. (free book)
- Deaths recorded at the courthouse 1877-1907
- Declarations and naturalizations filed in County Court (1864-1906)
- Index to St. Clair County, Illinois Probated and Non-probated Wills 1772 – 1964 (free book)
- Index to probate case files (estates) 1772-196.
- Digital images of the Belleville-News Democrat 1901-1956 – remote access.
- 400 family-focused obituaries of St. Clair countians with digital image
- 1890 business and personal tidbits from the newspaper
- 1914 Biography and Business index to the Post und Zeitung
- 1926 Daily Advocate news abstracts (in addition to vital stats on our public website)
- 1941 Farm Families Competition with news article
- 1870 Historical Review of Belleville
- Bible records
- Early Family Files — compiled data on 125 St. Clair County families with roots principally along the eastern seaboard, Kentucky, and Tennessee before 1850.
- Index to International Order of Odd Fellows applications, member rosters, and visitor registers (Belleville, West Belleville, and Millstadt).
- Medical Society applications 1920-1957.
- St. John Orphanage history
- St. Peter’s Catholic Church (Belleville), burials 1859-1909
- The Classroom
- Builds upon chapters in St Clair Research and Resources: A Genealogist’s Guide, introduces new resources as these become available, and provides helpful research tips.
- Account page to manage your membership, mailings, submit queries and add surnames of interest to “Let’s Collaborate.”
- Quarterly Volumes 1–8; and recent issues published through 2021 (Table of Contents)
All content on the Society websites is Board approved.
All members are expected to follow these Bylaws to remain a member in good standing.
- Download the Bylaws of the St. Clair County Genealogical Society (rev. 2021).
- Requires Free Adobe Acrobat Reader (Pro version unnecessary).
Code of Ethics
All members of the St. Clair County Genealogical Society are asked to follow this time-honored Code of Ethics:
In order to protect the integrity of public records and library materials, I am ethically bound and hereby agree:
- That I will treat with the greatest of care and respect all public records and library materials which may be made available for my use.
- That I will speak with courtesy to all employees of a vital records office, or of a public library, when requesting to see any vital record or library materials, and that when finished with such a record or material, I shall express my thanks to the person attending to my requests.
- That I will not tear, erase, mark or remove any public record or library book, and will refrain from mutilating, defacing or otherwise destroying any part of such public record or library material.
- That when I have finished viewing any public record or library material, I will return it to the proper or designated place.
Return mail policy
Members shall reimburse the Society for postage it paid for returned regular publications that are requested to be remailed, plus the cost of remailing.
- The Newsletter issues are posted on the member website and will not be remailed.
- The Quarterly is also posted on the member website. If you elected to receive a paper copy, it will be held for one month and then returned to the general circulation (effective April 2014).
Reasons for this decision: The Post Office does not forward Third Class Bulk Mail, the postal classification used for SCCGS regular publications. Rather, the Post Office returns these (or only the cover) to SCCGS by First Class mail and charges SCCGS accordingly.
To change your mailing address from the member website, click Account on the main menu tab there, or click Contact on the main menu above.
- SCCGS is run by volunteers. Why does it take 4-6 weeks to process your application and get member site access? Several committee volunteers handle each application from its arrival at the Post Office (about twice a month) or quicker if ordered online, with delivery to the treasurer. Once properly entered into our financial records the application reaches the membership chair who creates a report around the first Thursday of each month. This report is delivered to the member website assistant who enables access. We ask your patience in the interim and urge you to thoroughly glean all you can from the public site including the Quarterly surname search.
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St. Clair County Genealogical Society, PO Box 431, Belleville, IL 62222-0431.
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